Privacy

The University of Tennessee Institute for Public Service (IPS) has created this privacy statement to demonstrate the agency's commitment to privacy of personal information consistent with its duties and responsibilities as an agency of the state of Tennessee. The purpose of this statement is to inform you about the use of information gathered when you visit this website.

IPS administers the website www.ips.tennessee.edu. In order to improve the usefulness of our website for our customers, IPS automatically collects and maintains statistical information that concerns network traffic flow and volume.

IPS collects and stores the public information collected by Google Analytics, such as:

• The internet domain (example: gmail.com) of your ISP and/or your computer
• IP Address from the computer used to access our site
• Type of browser and computer operating system used to access the site
• Date and time you access the site
• Page(s) visited
• The address from which you linked to our site

This information does not identify you personally.

HOW VOLUNTARILY PROVIDED INFORMATION IS USED

If you voluntarily submit information to IPS, i.e. you complete a form requesting information or send us an email, the information submitted will be used for governmental purposes only. Such governmental purposes could include, but not be limited to:

Helping IPS staff respond to your request for information; and/or

Investigating a problem brought to the attention of IPS staff.

Please be aware that the information submitted is subject to the disclosure pursuant to the requirements of the Tennessee Public Records Act.

EXTERNAL LINKS

Some of the linked sites are not under the control of IPS. Therefore, IPS makes no representation concerning their content and is not responsible for their content. The fact that IPS links to a site is not an endorsement, or an indication of affiliation with the site's owners or publishers. There are risks in using any information, software, services, or products found on the Internet. IPS cautions you to make sure that you completely understand these risks before retrieving, using, or relying upon any information found on the Internet.

INTELLECTUAL PROPERTY

The content of www.ips.tennessee.edu web pages is copyrighted and may contain some third-party graphics/images that are used with the copyright holder's consent. If you wish to use any of this content, you must obtain permission from the copyright holder before reproducing or otherwise using those graphics/images.

IPS reserves the right to amend this policy at any time without notice.

RIGHTS OF THE DATA SUBJECT UNDER THE GDPR

If you are an individual data subject under the GDPR, you may obtain the following information and exercise the following rights:

• the identity and the contact details of the controller and, where applicable, the controller’s representative;
• the contact details of UT’s Data Protection Officers;
• an explanation of the purposes and legal bases/legitimate interests of the data collection/processing;
• the identification of the recipients of the personal data;
• notice if UT intends to transfer personal data to another country or international organization;
• notice of the time period that the personal data will be stored;
• the right to access personal data, rectify incorrect personal data, erase personal data, restrict or object to processing, and the right to data portability;
• the right to withdraw consent at any time, if processing is based on consent;
• the right to lodge a complaint with a supervisory authority (established in the EU);
• an explanation of why the personal data are required, and possible consequences of the failure to provide the data;
• notice of the existence of automated decision-making, including profiling; and
• notice if the collected data are going to be further processed for a purpose other than that for which it was collected.

 Any data subject who wishes to exercise any of the above-mentioned rights may do so by submitting such request to the Data Protection Officer for IPS.

SECURITY OF PERSONAL DATA SUBJECT TO THE EU GDPR

IPS is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to or use of the information collected online. All personal data collected or processed by IPS under the scope of the GDPR will comply with the security controls and systems and process requirements and standards as set forth in UT’s Information Technology Policies, which are available at https://universitytennessee.policytech.com/?public=true&siteid=1